Admissions
Applying for a place at the Academy

Churchwood Primary Academy welcomes all applications for prospective new students. Most students join at the start of Reception, during the Admissions Round. If you would like to apply for your child to join us outside of the Admissions Round, you can make an In-year Application. Details of both can be found on this page.

Useful links:

If you are unable to complete an online application form, please call Information for Families on 0345 60 80 192.

Reception Admissions (Admissions Round)

Admissions Round applications are made direct to East Sussex County Council (ESCC) using their Common Application Form (CAF). Please do not apply through the Academy directly.

The deadlines for the 2019-2020 academic year admissions round are:

  • Admissions information available: September 2018.
  • Closing date for applications: 15th January 2019.
  • Allocation letters and emails sent out: 16th April 2019.
  • Induction days: Summer term 2019.
Need help? Phone Information for Families on 0345 60 80 192


Oversubscription criteria

Where the number of applications for admission is greater than the Published Admissions Number (PAN), applications will be prioritised in accordance with the oversubscription criteria set out below. After the admission of pupils with a Statement of Special Education Needs or an Education Health and Care Plan (EHCP) where the Academy is named on the statement or plan, the criteria will be applied in the order in which they are set out below:

  1. Looked after Children and previously looked after children (children in public care or those who were looked after but are not any longer because they have been adopted)

  2. Children of staff employed at the Academy in either or both of the following circumstances:
    1. Where the member of staff has been employed at the Academy for two or more years at the time at which the application for admission to the Academy is made
    2. The member of staff is recruited to fill a vacant post for which there is a demonstrable skill shortage

  3. Children who will have a brother or sister attending the Academy at the time of admission (the term sibling means a full, step, half, adopted or foster brother or sister permanently living at the same address)

  4. Children living within the community area for the Academy (a map showing the community area is available here)

  5. Children living outside the community area for the Academy


Tie-breaker – oversubscription

If there are more children who qualify for a place than places available, places will be allocated to students living closest to the Academy (using the shortest distance from home to school measured in a straight line).

If, after all the relevant criteria have been applied, two applicants cannot be separated for a final place, the Academies Trust will use random allocation to determine the property for the remaining place.

In-year Admissions

Students and families wishing to apply for places outside the normal admissions round (including years 1 to 6, and applications to join the Academy part way through Reception) need to complete an online application on the ESCC website which is available here.

If you wish to query availability of space, please email admissions@brightonacademiestrust.org.uk stating clearly to which academy you are referring and the year group in which you are interested.

Oversubscription criteria

For In-year Applications for the 2018-2019 academic year where the number of applications for admission is greater than the PAN, applications will be considered against the criteria set out below. After the admission of students with Statements of Special Education Needs where the Academy is named on the statement, the criteria will be applied in the order in which they are set out below:

  1. Looked after Children (children in public care or those who were looked after but are not any longer because they have been adopted)

  2. Children who have a sibling at the Academy at the time of admission (the term sibling means a full, step, half, adopted or foster brother or sister permanently living at the same address)

  3. Children living within the community area for the Academy at the opening date of the admissions round (a map showing the community area is available here)

  4. Children living outside the community area for the Academy
Appeals

If the Academy has more applications than places, parents whose child has not been allocated a place may appeal. Appeals will be considered by an independent appeals panel.

Details of how to appeal can be found here or by contacting the Schools Appeals Manager at ESCC on 01273 481583 or email schoolappeals@eastsussex.gov.uk.

Admissions Round appeals

  • Deadline for submitting an appeal: 18th May 2019.
  • Appeals to be heard: June-July 2019.
  • Appellants will receive at least 10 school days' notice of their appeal hearing.
  • Decisions letters are sent within five school days of the hearing wherever possible.

In-year Admissions appeals

  • Deadline for receipt of an in-year appeal: you should submit your appeal within 25 school days of being told that your application was refused.
  • Your appeal will be heard within 30 school days of it being received.
  • Appellants will receive at least 10 school days' notice of their appeal hearing.
  • Decision letters are sent within five school days of the hearing wherever possible.

Extra evidence

Ideally, evidence supporting an appeal case should be submitted when you make your appeal. However, where this is not possible any extra evidence can be submitted up to seven working days before the hearing. You can send additional evidence after this deadline or bring extra items with you on the day of your hearing; however, it will be for the appeal panel to decide whether to accept any evidence received after the deadline. Submitting extra evidence late can sometimes also lead to your hearing being adjourned, or even postponed to another day.